Let's Build A System You Can Rely On
Your time and your attention are too valuable to be spent double-checking work, chasing information, or holding everything together in your head.
You need systems you can trust. Systems that support your team, protect your time, and keep things running even when you step away.
I work with founders and leadership teams at different systems crossroads. Where we start depends on what your business needs right now.
Here’s how we can work together:
🔸 SEAMLESS
For when you’re moving platforms. Migrations and rebuilds done correctly so nothing breaks, customers keep access, and payments, content, and comms keep flowing.
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SIMPLIFY
For smaller teams or solo operators who need one clear source of truth. Replace scattered tools and workarounds with a clean, usable system that brings stability to day-to-day operations.
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LINK
For those who are happy with their tools, but need them connections built between them. This is a focused VIP day where we take the tools you already use and connect them into a single workflow.
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EVOLVE
For established teams who know their systems could be better and are ready for an end-to-end overhaul of how the business is running.
Ready to build systems that actually support your growth? Let's get started ⬇️
Smarter Systems. Built with Intention.
Every offer I create is designed to reduce friction in how your business actually runs with fewer manual workarounds and much less mental load.
Whether you need a full overhaul, a specific part of your business rebuilt safely, or your tools properly connected and streamlined, there’s a clear path forward - built around your business, not a generic template.
SEAMLESS
This is a done-for-you migration for when you’re moving platforms and need it handled properly.
→ Ideal if you’re changing platforms and can’t afford anything breaking along the way
→ I take care of the full setup behind the scenes: structure, connections, testing, and handover using what you already have or rebuilding where needed
→ Your clients keep access, payments continue smoothly, and everything works the way it should on day one
SIMPLIFY
This is a done-for-you setup for when your systems feel scattered and you need one clear, reliable place to work from.
→ Ideal if you’re a smaller team or solo entrepreneur juggling too many tools, spreadsheets, and workarounds
→ I design a single source of truth that brings your key systems, information, and workflows together in a way that actually makes sense day to day
→ Your processes are clearer, information is easy to find, and nothing relies on memory or guesswork
LINK
This is a focused, done-for-you funnel build. Everything is linked properly. The right things happen at the right time.
→ Ideal if you have videos, audios, pages, or forms ready, but nothing is properly uploaded or connected yet
→ I take what you already have and set it up so it flows correctly from sign-up to payment to access
→ No figuring things out, no trial and error, no half-working setups
EVOLVE
This is an end-to-end systems overhaul for established teams who know their backend should work better and are ready to fix it properly.
→ Ideal if your organisation has grown and your systems now feel scattered or overly dependent on specific people
→ We start with a thorough audit of how your business actually runs then redesign and implement what needs to change
→ This may mean strengthening what you already use, reconnecting key systems, or introducing new tools where they genuinely improve clarity, resilience, and scale
What clients are saying...
“Rachel has been a joy to work with! She is very thoughtful and considerate and makes everything feel possible, even when we presented her with chaos and uncertainty. We found Rachel to be extremely knowledgable and open to learning new systems, which she did quickly and efficiently.”
-Be The Earth team,
Investment Foundation
“I literally couldn't make the money I do, have my sanity intact and make my vision come to life without Rachel's support. She's always so calm and professional and I'm sure there are times when I'm asking a lot, but she never flusters or make me feel like it's too much. It's the easiest relationship I've ever had with a team member.”
-Helen Thacker,
Messaging Mentor & Coach
“Every step of the journey was clear and laid out step by step. Rachel kept me updated through the whole project so I always knew what to expect. It felt like a brilliant collaboration.”
-Helen Amery,
Mace Energy Method Practitioner | Author
Who am I?
Hey! I’m Rachel, Founder of Virtual Rani.
(Rani means Queen. And yes, I build systems that treat you like one.)
I work with established, service-driven teams who’ve grown past the stage where things can live in people’s heads and now need systems that are clear, connected, and dependable.
I’ve worked across customer service, hospitality, events, and the non-profit sector, which means I spent years inside complex organisations where things looked fine on the surface… but were quietly breaking down behind the scenes.
That experience shapes how I work today. I look at how work actually moves through your organisation: where information gets stuck, where decisions rely on memory, and where systems lean too heavily on the same few people.
I bring a rare blend of
technical precision and operational empathy.
I understand the pressure of wanting things to run better without losing the human touch behind the work.
Because you didn’t start this work to search through spreadsheets, fix broken automations, or manage a dozen disconnected tools.
You started it to make a difference.
I'll make sure your systems support that.
